Terms and Conditions

The Meeting Venue (TMV) is committed to the service it offers to its clients and has created these terms and conditions governing their use.

They are formulated for the collective benefit of our clients.

1. Use: We retain the right to suspend the provision of our services for reasons of political unrest, strikes or other events beyond our reasonable control.

2. Clients must do nothing illegal in connection with TMV and its services.

3. TMV is not liable for any loss resulting from TMV failing to provide and services unless it does so deliberately or is negligent.

4. The fee is the total of the meeting room and additional services quoted at time of booking. The fee will be settled on departure unless previously agreed by email.

5. Cancellation policy – We try to be as flexible as possible and if meetings are rebooked / rescheduled we will endeavour not to charge cancellation fees unless we stand to lose the income. We ask our clients to understand that our policy is similar to most other venues and hotels when dealing with cancelled bookings.

The tables below show the proportion of the total reservation cost that will be invoice upon cancellation

Meeting Rooms 0-2 Working 3-5 Working 6-10 Working 11-14 Working
0-8 people 100% 50% 0% 0%
9- 15 people 100% 50% 0% 0%
15-25 people 100% 75% 25% 0%
Over 25 people 100% 75% 50% 0%

6. Last minute reduction in booking – We always try to be flexible with changes in numbers but where we cannot alter staffing or catering already ordered we will charge for this.

TMV reserve the right to amend these terms and conditions at any time.

Totally Transparant Pricing

For meetings over 12 please see our day delegate rates here

(Prices include VAT)

The meeting room price includes:
  • Choice of air-conditioned meeting room
  • Free parking
  • LCD Projector, screen and flip chart
  • Free use of lounge area
  • Fast, secure WiFi connectivity for all
  • Still / Sparkling water

If you are a charity please call us for special rates.

01476 530700
For the best rates, call us today or get a quick quote straight away
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